Phase 2a COVID-19 Vaccination Allocation

To: School, Childcare Center, Camp Points of Contact
From: Greater Monadnock Public Health Network
RE: COVID-19 Vaccination Allocation Guidelines for Phase 2a
Date: March 15, 2021 - Updated March 22

Thank you for your interest and patience while we rollout New Hampshire's COVID-19 Vaccination Allocation Guidelines for Phase 2a for the Monadnock Region. For Phase 2a, the Greater Monadnock Public Health Network (GMPHN) is coordinating a process with eligible organizations to facilitate the most effective and efficient way to get the largest number of eligible people vaccinated as quickly as possible.

If you want to get your organization vaccinated through this process, keep reading. If you would prefer staff members at your organization register for appointments individually, please direct them to vaccines.nh.gov. If you are eligible for Phase 2a and aren’t sure which process your organization plans to follow, you should ask your supervisor for more information.

As a reminder, patience is key. This is a public health mass vaccination campaign. We are all doing our best to make this process work. We are thankful for all of our flexible community partners and community members who are kind and patient with this complex process.

We are committed to making sure those who are eligible in Phase 2a, and started the process with us, will be vaccinated during March 2021. 

As of March 22, any schools who are not working directly with GMPHN should have their employees request a vaccine appointment through vaccines.nh.gov

Phase 2a includes all staff working in New Hampshire who meet one of the following criteria:

  • Schools serving children in kindergarten through grade 12
  • Child care and Head Start and Early Head Start programs
  • Youth recreation camps

Please review the information below and share it with your staff members. If you have a question that is not answered below, please email your question to tzahn@cheshire-med.com, and we will add the information to our FAQs for Phase 2a, below.

Registration and Appointment Scheduling Process

Step One: Eligible organizations should have received information from Tricia Zahn, director of GMPHN, inviting them to respond to a survey to indicate:

  • one point of contact for their organization
  • the number of staff requesting vaccination
  • any anticipated barriers and requests

If an organization with eligibility for Phase 2a has not been contacted by GMPHN, they should email vaccine@cheshire-med.com for further information.

As of March 15, there were 2,367 individuals in the Monadnock Region who have started the registration process to get vaccinated as part of Phase 2a.

Step Two: After GMPHN receives and reviews the survey, a roster template is sent to the point of contact to collect information on any interested and eligible people for each organization. The data collected for all eligible and interested staff who would like to register for a COVID-19 vaccine include the following: name, date of birth, race, ethnicity, gender, address, email, and phone number. 

This information is required to enter vaccine recipients into Vaccine Administration Management System (VAMS). This serves as the "pre-registration" process, so no action is needed on behalf of each individual on Phase 2a opening day if their organization is participating in the GMPHN process. Their organizations have already taken this step for them on their behalf (for any staff member who opted in).  

Step 3: As the Public Health Network learns more about vaccine allocation and timeline scheduling, spreadsheets are sent to each organization's point of contact. Each organization knows its people the best, so they have the responsibility to prioritize staff based on age, health status, job function, etc. The individual organizations will also coordinate their staff's appointment time based on schedules and availability: weekday appointments versus those that need evenings and weekend options, for instance. The state-fixed site in Keene has many hours of appointments after typical school and work hours and Saturday options to help meet scheduling needs. 

Phase 2a Frequently Asked Questions:

Do I need to register on the state website?

No, your organization has completed this step of the pre-registration process for you. You are already registered in VAMS and will be provided an appointment for a COVID-19 vaccine during March 2021. If you register on the state site, you will be considered a duplicate entry. Your appointment will also be scheduled later than if you follow the process that we are facilitating for Phase 2a in the Monadnock Region.

Is there any fee?

There is no need for anyone to pay anything – no cost and no insurance needed.

Who will vaccinate me?

People who are administering vaccinations are all medically licensed in the state of NH to give vaccines and have all completed COVID-19 vaccine specific training. Some are volunteers through the Greater Monadnock Public Health Network, and some are members of our National Guard team.

If you have nurses or others who are non-medical who want to volunteer on your particular vaccination day, that would be possible too! Please let us know if that is the case.

What vaccine will I receive?

We have both Moderna and Pfizer. At this time, you will receive either Moderna or Pfizer. You will not be able to choose which vaccine.

When will my second appointment be?

It will be 3 – 4 weeks (21 – 28 days) after your first vaccine. You will be provided a date/time to return to 110 Krif Rd. in Keene onsite after your first vaccine.

What happens if I cannot make my second appointment on the date given?

If you need to reschedule your appointment, please connect with your organization's point of contact who will work with the Public Health Network to schedule a second appointment date that works for you!

What happens if I don't have transportation?

Please reach out to CVTC to help register for transportation, or reach out to a colleague/friend for a ride. 

Do I need childcare to be able to attend my appointment?

This is a drive-through vaccine clinic, so people are welcome to bring their children in the car with them.  We even have stickers!

Can I arrive early for my appointment time?

No. Please do not arrive early for your appointment time.

Where do I go for my vaccine appointment?

Vaccines will be given at the Monadnock Region's state-fixed site at 110 Krif Rd., Keene, NH 03431. This is Keene State College's Athletic Complex parking lot, south of 101 off of Winchester St/Rt. 10 across the street from Hamshaw Lumber & Ace Hardware entrance. Look for the blue vaccine signs. Please note: The vaccination site is not at KSC's main campus.

Is there any risk of exposure to others while at my COVID-19 vaccine appointment?

No, our vaccine site is an outdoor operation. All workers and volunteers on site are vaccinated, wear appropriate levels of PPE, and practice hand hygiene.

I'm unable to leave my classroom during the day. How can I schedule an appointment?

We offer evening-hour appointments in addition to Friday and Saturday options for those who have concerns about vaccine side-effects.

When will appointments be available?

Your organization's point of contact will be scheduling your appointment date and time. Phase 2a appointments will be available during the following days and hours:

  • Tuesdays from 8 am – 4 pm
  • Wednesdays from 9 am – 5 pm
  • Thursdays from 10 am – 6 pm 
  • Fridays from 11 am – 7 pm 
  • Saturdays from 8 am – 4 pm 

I have recently tested positive for COVID-19. Can I still participate in this process?

If you have tested positive in the last 90 days, you can take the latest available appointment to allow those who have not tested positive to be vaccinated first. Once all have been vaccinated in your cohort, those who have tested positive can be vaccinated. There is no need to wait a full 90 days. Folks need to be past their isolation period before scheduling a COVID-19 vaccine appointment.

What do I need to bring with me to my appointment?

Please bring your driver's license and your work ID badge. If you do not have a work ID badge, your organization's point of contact has indicated that on a master sheet for us so you are all set. No pay stubs/letterhead/etc. is needed. Since your organization is submitting your information as part of the pre-registration process, you will be on the schedule on your appointment day.

Can I bring anyone else with me to get vaccinated at this time?

We are only vaccinating people who are eligible for a Phase 2a vaccine during your appointment time. If you know of someone eligible for a Phase 1 vaccine who is still waiting for their appointment, please have them add their information to the Community Vaccine Waitlist

What do I need for an eligible member between 16 – 17 years old?

At this point, individuals aged 16-17 and eligible during Phase 2a can get an appointment during this process if a parent can attend the appointment with them. If this is not possible, the State is still working out the details for this age group and we will provide additional information when it is available.

If you have a question that is not answered here, please email your question to vaccine@cheshire-med.com and we will add the information to our FAQs for Phase 2a.